Workflow permissions#

Adding groups and users#

First of all, login to the CMS as an administrator. Ensure you have "Authors", "Editors" and "Managers" groups created with a single user linked to each group (in the standard "Security" admin). Assign the six "Advanced Workflow" permissions to each group.

Workflow permissions#

This section describes the different permission that can be assigned to a user, group or role.

Create workflow#

A user with this permission can create and change workflow definitions.

Delete workflow#

A user with this permission can delete:

• workflow definitions
• workflow instances

That means, if a user needs to completely stop and delete an active workflow, they would need this permission.

Apply workflow#

A user with this permission can choose which workflow should be used for an item. For instance, for a page this permission will allow the user to change the workflow in a drop down under the Page > Settings > Workflow tab.

View active workflows#

A user with this permission can view active workflows via the workflows admin panel.

Reassign active workflows#

A user with this permission can reassign active workflows to different users and groups.

Editable embargoed item in workflow#

A user with this permission can edit items that have been embargoed by a workflow.